Woodland Fairy Birthday Party

Macy’s Woodland Fairie Party

I am so pleased to share this birthday party with everyone!    Macy’s 9th birthday was a Woodland Fairie theme.  I think that you will find it an inspiration for a Woodland Party theme for a boy or girl.   In the previous 8 years of Macy’s birthday parties I had not done a fairy theme and I wanted to get one last little girl party in before they all became Hollywood Glamour and Spa Day parties. My vision was inspired by our favorite cafe and I felt that this type of fairy theme was more appropriate for a 9 year old girl than the tutu and wings type. As always my children’s parties are a big production in our home, we begin planing sometimes months in advance and I design and make nearly everything myself.   I hope you find an inspiring idea for your next party in this post.

Woodland Fairy Invitation

After the party theme was  approved by the birthday girl, I started with searching for the invitation that would set the style.  I usually make them myself but when I discovered the perfect invitation by B. Nute productions, I was very glad to let someone else take care of it for me.  I was interested in a invitation that was a more graphically lavish than what I can create and her whimsical and vintage style was exactly what I had in mind to set the tone for the party design, you can see her site and with many other beautiful designs here.

Macy’s Woodland Cake

This Woodland Cake is an original that I designed and created.  The bottom layer is a dummy cake covered in fondant, carved and hand painted to look faux bois.  It turned out fantastic!  Painting fondant is super easy, just the color gels and lemon extract is needed.  I enjoyed rendering in watercolor in design school and found painting the fondant to be a lot like that.  In fact I enjoyed painting this dummy cake so much that I think I’m going to do a little bit of real watercolor soon!  The top cake is chocolate (macy said to represent earth!) and has a white chocolate ganache layer before I added fondant.  I started doing ganache under my fondant cakes last year and I love everyone of them!  It gives the cake a more solid surface to except the fondant and Ive found it easy to build up any uneven sides or corners in the ganche.  I achieve an almost flawless fondant covering every time!  The number 9, toadstools and grass are fondant, the flowers are purchased from my favorite cake supplies store NY Cake on 22nd street in the flat iron district and the butterflies are hand piped chocolate from this tutorial from http://www.chefmommy-brandao.blogspot.com.

Woodland Fairie Dessert Table Details

The details really do make up this dessert table, I put a lot of thought into the display and vessel type to make sure the theme was strongly represented.  Fairy Dust in glass tubes hung from the branches and were part of the favors going home with the guests, printable straw flags cut to length made a perfect label.  I found this birch covered bowl at a shop in the NYC flower district and placed florist foam in it to display the Sparkly Fairy Wand cake pops.  The soda of choice for Woodland Fairies must be “root” beer!  Mine were served with a paper straw that I know you have never seen displayed like this before! The idea came to me to place the straws in tags by B.Nute productions simply out of need, as I had not found the perfect vessel to hold them all in a group!   Wood slices are a must have on any rustic or woodland table display.  Adding decorative stones and moss, it becomes a very complete Fairy Cake display

There were a few other support areas around our home that received some party decorating as well. Favor bags of simple paper sacks and printed labels sat at the door to pass out as guests left.  I choose to not clutter the dessert table with the extra Fairy Cakes and paper goods, but still thoughtfully displayed them on our kitchen island.  Guest were greeted with a small display of nature from a cake dome full of pine cones and other dried naturals, a birds nest and flowers.

Le Petit Cake Brooklyn, NY

For brunch we walked two blocks away to the cafe that inspired the Woodland theme.  This cafe design is so amazing, I cant believe that it is only two blocks from our home, it looks like it was imported from Disney World.  I padded the party time an extra hour to work in the walk and wait for our table.

Woodland Party Decorations

To make ordering easier on us and our server I gave the girls the choose of 5 basic brunch items and wrote them on little menu cards before we headed to the cafe.  The girls just showed the card to the server to place their order, genius right?   The menu card and welcome sign I designed were compliments to B. Nute productions Woodland Fairie tags.  I found the stick boarder on a web site offering public domain images from old books called http://www.fromoldbooks.org.  The Twig pencils were part of the favors the girls took home.

Macy and I brainstormed the idea of a Treasure Hunt for lost things.  Inspired by stories of Peter Pan and Tinkerbell, we came up with the idea of trinkets and magical fairy items to search for.  My favorite item was the Rattle which represents “a baby’s first laugh”.  From the story of Peter Pan, this is when a fairy is born!  Gathering the items for the treasure hunt was a treasure hunt for me!  It was a lot of fun to do and most of the items were found in craft stores.  I used a border image from http://www.fromoldbooks.org again to design the sign and treasure hunt card that complimented our other party decorations.  The images on the treasure hunt card came from http://www.graphicsfairy.blogspot.com, I love her images!

Fairy Houses Craft

The girls did a craft decorating fairie houses.  Macy has made real fairie houses in the woods at camp with Girl Scouts.  Those houses were made out of all natural materials like twigs and leaves.  We pre-painted small birdhouses dark brown to give a natural material feel but I felt that the girls would have more fun if the decorations were sparkly.

Woodland Fairy Dessert Table

Now that Macy is 9, she helps out a lot with the preparation of her parties (she made all the toadstools on the cake!).  She is a crafter like me and during one of our working days she sat beside me while I made the fabric bunting, turning my sewing scraps into fairy clothes,  They were quite impressive!  She also loves to share her opinion and ideas, for this party table she came up with the idea to place small sparkly pompoms hiding in the branches to represent our Woodland Fairies.  Our fairies were shy but you can see one of them above tucked in the berries.

What gave this dessert table its woodland presence was the sticks and wreath on the wall.  The Queen Fairy looks over the party with such grace!  I also found her from Graphics Fairy and spray mounted her to the same kraft paper as the table runner.  Tying it to a grapevine wreath made it look like a Woodland Portrait. Wondering how I got those sticks (that my wonderful husband gathered in Prospect Park for me) to hang on the wall?  I have some great pictures of how I made that and the wreath hang  that I will share in a Behind the Scenes of the Party post. I also made the felt toadstools for the dessert table and now sell them by the set on my Etsy Shop.

I hope you have enjoyed my daughters party pictures!  I have designed her parties for 9 years and my son’s for 1 year, as well as a few years of my nieces parties.  I am slowly getting all of my previous parties into blog posts, so be sure to check back often to see whats new!


UPDATE:  Due to much demand  I have decided to give away my treasure hunt printable for free!   You may download the file HERE


Filed under Baby + Child, Celebrations, SugarCoated

21 responses to “Woodland Fairy Birthday Party

  1. Octavia

    I love the idea of the treasure hunt. Did you hide one of each item and they looked for them as a group or did you have one for each person to find?

    • Hi Octavia, There were a few ways that my daughter and I talked about doing the treasure hunt and we deceided that it would be noncompetitive yet still individual. Each girl had a card to check off as she found an item. Some of the items, like the plastice coins and moonstones were inexpensive and hiding several was ideal, but a few of the pieces were costly and to keep on budget I only hid one of each. Since the pieces were limited, I could have easily given a prize to the girl that found the most but it was just as fun for them to hunt without a winner and in the end we all had to search for a few items that were hid too well!

  2. Kortney Hall

    I am in love with the treasure hunt card. My daughter is having a woodland fairy party in July and I would love to have this card. Please tell me how to make it. I tried to find the images on the sites you mentioned but I couldn’t find them. Any help would be greatly appreciated.

    • Hi Kortney, Im so glad you like my treasure hunt card! I would be happy to give you the pdf as it is if you want it! If you like the card but want a different look I could make you a new pdf file to purchase through Etsy. If you are trying to make it yourself It would require photoshop knowledge to assemble it. Graphicsfairy has a very large image collection, but Im pretty sure that all of the symbols came from there and then I cut and pasted them in photoshop to my card with a border and background. I hope that helps, send me an email at nberryid@gmail.com to chat more.
      Thanks for reading!

  3. Wendy

    I am going to do the scavenger hunt for my daughters upcoming birthday party. You mentioned what the rattle represented but what about the others? I would like to incorporate a story but wanted more back ground.

    • Hi Wendy, my scavenger hunt inspiration came from a mix of the original Peter Pan story and the new Tinkerbell movies. Both stories tell about a baby’s laugh being the birth of a fairy. I did use a rattle to represent a baby’s laugh. The morning star is from the Peter Pan’s flying directions to Neverland, The moonstone is part of the main storyline in the TinkerBell movie and rest of the items thimble, coin, key, cameo, pocket watch, spool are all lost items in TinkerBells little world. Although this party wasnt a disney fairy theme all of the items had a since of magic and wonderment that are a part of any fairy story. I’m sure it wouldnt be hard to create a story that incorporated the items, I’d suggest a little fairy movie research for more ideas.
      Thanks for reading and good luch with your party!

  4. Pingback: Where The Wild Things Are Party | NikkiikkiN

  5. Love the theme! The invites, cakes, goodies – everything just looks great! And it’ll be fun to watch the kids run around and find each clue for the treasure hunt game – a great way to burn off some extra energy!

    • Yes, I’m sure parents would appreciate burning some of the sugar off before they take them home! Thanks for checking it out, I love to hear from some Brooklyn friends.

  6. Everything is simply beautiful! Loved the cake :) what wonderful talent and an eye for design you have

    • Thank you so much for the sweet comment! Ive been practicing for a few years, lol. My baby girl is 10 now & she has high expectations for her parties. Its my joy to be able to create them.

  7. Mia

    Thank you so much for sharing your creative ideas!! I am doing a fairy birthday party for my almost 7 year old daughter. I LOVE your treasure hunt cards, will you share the PDF with me?

  8. Trudy

    Love your party. Thanks for sharing your ideas. I also would like the pdf of your treasure hunt cards. I looked on etsy to see if it were available for purchase and did not find it. I would be very delighted to receive a copy.

    Thank you very much.

  9. Pingback: Woodland Fairy Treasure Hunt | NikkiikkiN

  10. Magen

    Love! Love! Thank you for sharing your party in pictures! I would love to purchase the treasure hunt card if possible!
    It would be such a fabulous addition to our fairy party over here as well! Thank you so much….

  11. Alyson

    Can I ask where you got your twig pencils? I’m looking for them for my son’s Where the wild Things are party!

    • Hi Alyson, You can find lots of vendors on Amazon selling basically the same product. There are longer and shorter versions of the colored pencils, I’ve bought both before and always happy with them.